Product documentation
If customers are using an external application for outbound documents (e.g. Quadira / Advanced Forms or Bottomline Technologies) they need Microsoft Dynamics 365 for Finance and Operations to provide the payment specification in an XML format. The XML will get imported in the Outbound Document system and it will take care of layouts and distribution.
After a payment journal has been created, select Print / Payment Specification. Set the checkbox Use print management to Yes. Microsoft Dynamics 365 for Finance and Operations will evaluate the Vendor/Customer account and determine which print settings to use.
Example document
To validate the setup/working a basic report is included in the solution. It is possible to send this report to vendors or customers, but the available data is limited and the layout not really optimized.
Organization Administration > Global Address Book > Address and Contact information purpose
Add a new purpose:
| Field | Description |
| Purpose | A short description of the purpose. E.g. 'Payments' |
| Description | A more elaborate description of the purpose |
| Postal Address | Can optionally be checked, but is not important for this functionality |
| Contact information | Necessary to check this box, so it can be selected on a Vendor or Customer Contact |
Accounts payable > All vendors
Select a vendor and go to the Contact information grid. Edit or add a contact and specify the purpose. A contact can have multiple purposes.
Accounts Payable / Receivable > Setup > Forms > Form setup
In the form, click on the hyperlink Print Management. It will open a tree structure showing the available documents for that module.
Search for 'Payment specification / Original <Default>. Left-click and select New to define new settings.
Give the settings a recognizable description (like 'Email' or 'File') and use 'DYSBNKPaymSpecPrecisionDesign' as report format. Use the Destination settings to define if a group of vendors/customers should receive an email directly from Microsoft Dynamics 365 for Finance and Operations or if their specification should go to the Outbound Document system.
More information about Print Management can be found here.