Product documentation
In This Topic
    Email Payment Specification
    In This Topic

    Business value

    With this function it is possible to send an email showing which invoices are going to be paid or collected for a vendor or customer. This is useful when the number of transactions exceeds the amount of space in the payment notification.

    Process

    After a payment journal has been created an email can be send via the function E-mail payment specification.

    Specify in the dialog the number of invoices. When there are more invoices in the journal for a vendor where the parameter Print specification is Email, an email is sent to the E-mail to contact selected on the vendor/customer.

     Note

    This functionality requires the SMTP Server to be specified in the System administration > Setup > Email > Email parameters.
       

    Setup

    Payment specification

    Accounts receivable/payable > Customer/Vendors > All customer/vendors > tab: Payment

    Field Description
    Print specification Emails a payment specification for this vendor/customer when the function e-mail payment specification on the payment journal is executed
    E-mail to Select a record from the contact information of the customer/vendor which should receive the payment specification

    Email templates

    Organization administration > Setup > Organization email templates

    On the Organization Email Templates form the button Import default payment specification has been added. When the button is pressed a default HTML template is imported. The template in is US English only and can be changed to what language the user needs.

    This functionality uses the Microsoft Dynamics 365 for Finance and Operations E-mail templates. E-mails are generated in the language of the customer or vendor.

    The following bookmarks can be used and will be filled during e-mail creation.

    Entity Target Entity
    %PROCESSINGDATE% The processing date as selected
    %BANKACCOUNT% The bank account used

    %INVOICES_DYSBNKNOENCODES%

    The list of invoices paid. The BPF-code is being replaced by the DYSBNK-code
    %SENDERNAME% The name of the sender as specified on the template
    %BANKIBAN% The IBAN number of the bank account used

    Accounts payable parameters

    Accounts payable > Setup > Accounts payable parameters > Invoice > Payment specification

    In the Accounts payable parameters the e-mail template (Email ID) can be specified, along with the default minimum number of invoices to be paid to a vendor that triggers an e-mail notification.

    If the checkbox 'Include csv attachment' is set to 'Yes', the email will also contain a csv-file with the payment specification.

    Cash and bank management parameters

    Cash and bank management > Setup > Cash and bank management parameters > Bank reconciliation

    In the Cash and bank management parameters the e-mail template (Email ID) can be specified which is used for customer invoices that will be collected via direct debits. The default value for minimum number of invoices is taken from the accounts payable parameters.

     

    FAQ

    Question: The email was not sent, why?
    Answer:
    • The SMTP server has to be setup and the ports should be open to allow sending the email.
    • This email address should be able to send email on behalf of the email address defined on the email template.
    • The status of the journal line is not Sent